Modelling Weeks – Application Guidelines

The guidance provided in this document does not replace or affect any of the administrative requirements and contractual obligations contained in the COST Vademecum and the MI-NET COST Action Grant Agreement.

Background
Modelling weeks are widely used to train students in mathematical modeling and to stimulate their collaborative and communication skills, in a multinational and multidisciplinary environment. To achieve this, mathematics students from all over Europe work together for one week to solve problems generated by industry, where the term “industry” may include Engineering, Material Sciences, Aeronautic, Biotechnologies, Optimization of industrial processes, Transports, Services, Medicine and any other activity which has an economical or societal value.
The Management Committee of the COST Action TD1409 ”MI-NET: Mathematics for Industry Network” invites applicants to apply for funding to help support the organization of a Modelling Week.

Eligibility
Any educational center (university or other higher education institutions) from a participating COST Country (or Near Neighbour Country or Reciprocal Country) is eligible to organize and host a Modelling Week.
For the MI-NET MWs preference will be given to events organized mainly for PhD students or Early Career Investigators (ECI’s, with less than 8 years after their PhD degrees) in order to improve their possibilities of employment and to strengthen the links/bridge the gap between academic research and industry. For this reason the direct participation of industrial representatives as instructors and the participation of students with background in theoretical mathematics is particularly encouraged.

Duration/Support Available
Funds will be awarded up to a maximum of 10,000EUR per modeling week.

All trainings weeks will have to take place either during between 1st May 2018 and 30th April 2019 (Grant Period 3) or 1st May 2019 and 30th April 2020 (Grant Period 4). No activities can span across two grant periods.

COST supports the participation of two categories of participants for their attendance at approved Training Schools:

1. Trainers can be reimbursed for their travel, accommodation and meal expenses in line with the eligibility rules specified in COSTVademecum-12. Lecture fees for Trainers are not eligible to be reimbursed.

2. Trainees are entitled to receive a fixed Grant in line with the considerations specified in Section 5.3.

The organisational expenses linked to hosting a Training School can be claimed under the Local Organiser Support mechanism
The following costs are eligible for support from COST:

  • Room and technical equipment rental;
  • Photocopying, printing of programmes, flyers, book of abstracts, proceedings, application forms, draft report etc.;
  • Phone, fax, mailing costs for announcements, letters of confirmation;
  • Personnel – staff involvement – or temporary recruitment of a secretary if necessary, or services of a Congress organising agency (if the Meeting/Workshop/Conference is very large);
  • Local transport – e.g. bus for field trips;
  • Coffee breaks and light refreshments;
  • One conference meal if deducted from the daily allowance of the reimbursed participants.

Non-eligible costs

  • VAT and any other indirect taxes are non-eligible costs.
  • Contributions from other sources to the organisation of the MW shall also appear on the request (e.g. registration fees, sponsorship, contribution of Local Organiser or others).
  • Once the request has been approved, the Grant Holder will inform the Local Organiser as to the level of approved financing.

Trainers eligible to be reimbursed:

  1. Trainers from Participating COST Countries
  2. Trainers from approved NNC institutions
  3. Trainers from approved IPC institutions
  4. Trainers from approved European RTD Organisations
  5. Up to four Invited Speakers from: those researchers whose primary affiliation is with an institution located in a non-Participating COST Country (which includes those researchers in COST Countries listed as beingunder intention or researchers in COST Countries who have not yet obtained MC approval to participate in the Action), researchers in non-approved NNC institutions and researchers in any non-approved IPC institution

Trainers not eligible to be reimbursed:

  1. Trainers from approved IO, the EC and EU Agencies
  2. Any other Trainers not specifically mentioned as being eligible

Trainees eligible to be reimbursed:

  1. Trainees from all COST Countries
  2. Trainees from approved NNC institutions
  3. Trainees from approved European RTD Organisations

Trainees not eligible to be reimbursed:

  1.  Trainees from approved IPC institutions
  2. Trainees from approved IO, the EC and EU Agencies
  3. Any other Trainees not specifically mentioned as being eligible

Application Process
All applications must be made by a representative of the candidate host’s Educational Center as per the steps described below:

  1. All applicants must complete an MWsApplication Form and submit it to e-mail address stated on the form.
  2. The application will then be assessed by members of the MI-NET Management Committee.
  3. The applicant will be formally notified of the outcome of their application

Requirements and Obligations
All candidate organizers, the Local Organizers (LO), must:

  1. Set up a web page with registration details, accommodation and travel information.
  2. Make available, through a dedicated website, a summary poster from each group. Videos of the oral presentations from each group will also need to be uploaded into the dedicated web site. Best poster and video will be awarded a prize by the Education and Training Working Group.
  3. Provide a signed attendance list to the Grant Holder so that payment can be processed. Please note that the COST Association can request additional information to substantiate the information contained within the documents submitted by Local Organizers.

Recommendations
Organisers are encouraged to

  •  implement ECTS grading for the MW’s participants
  • widen the audience, for example, by arranging opening or closing lectures with an audience of non-university members like high school teachers and students
  • fulfil one or more MI-NET objectives (i.e. providing introductory/evening lectures in a modelling week, connection with a Study Group or with STSM, etc.)

Deadlines

30th April 2017, 30th August 2017, 29th December 2017

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Please note: All activities will have to take place between 1st May 2018 and 30th April 2019 (Grant Period 4).

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