Industrial Workshops – Application Guidelines

The guidance provided in this document does not replace or affect any of the administrative requirements and contractual obligations contained in the COST Vademecum and the MI-NET grant agreement.

Background
An Industrial Workshop is typically a one-day meeting that brings together academic and industrial researchers/practitioners providing the opportunity for networking, exchanging ideas, problem solving, and/or identification of areas for collaboration. The format of the meeting is flexible, and could, for example, be organized around a scientific theme or an industry sector.

Eligibility
Any academic researcher or industrial practitioner from a participating COST Country (or Near Neighbour Country or Reciprocal Country) is eligible to organize and host an Industrial Workshop. Preference will be given to Industrial Workshop applications held in a COST Inclusiveness Target Country (ITC). 

Duration/Support Available
Funds will be awarded up to a maximum of 1,000EUR per Industrial Workshop.
The following costs are eligible for support from COST:

  • Room and technical equipment rental;
  • Photocopying, printing of programmes, flyers, book of abstracts, proceedings, application forms, draft report etc.;
  • Phone, fax, mailing costs for announcements, letters of confirmation;
  • Personnel – staff involvement – or temporary recruitment of a secretary if necessary, or services of a Congress organising agency (if the Meeting/Workshop/Conference is very large);
  • Local transport – e.g. bus for field trips;
  • Coffee breaks and light refreshments;
  • One conference meal if deducted from the daily allowance of the reimbursed participants.

Non-eligible costs
• VAT and any other indirect taxes are non-eligible costs.
Contributions from other sources to the organisation of the IW shall also appear on the request (e.g. registration fees, sponsorship, contribution of Local Organiser or others).
Once the request has been approved, the Grant Holder will inform the Local Organiser as to the level of approved financing.

Application Process
All applications must be made as per the steps described below:

  1. All applicants must complete an IWsApplication Form and submit it to MI-NET grant holder as instructed on the form.
  2. The application will then be assessed, by members of the MI-NET Management Committee. Awards will be made based on the applications that best meet the objectives of MI-NET.
  3. The applicant will be formally notified of the outcome of their application

Requirements and Obligations
All candidate organizers, the Local Organizers (LO), must:

  1. Set up a web page with registration details, accommodation and travel information.
  2. Once the event has taken place the local organizing Committee will submit a one-page report about the workshop.
  3. Provide a signed attendance list to the Grant Holder so that payment can be processed. Please note that the COST Association can request additional information to substantiate the information contained within the documents submitted by Local Organizers.

Deadlines
Applications can be made at any time.
All events taking place during the 2nd phase of the COST Action must be completed by 30 April 2017. All events taking place during the 3rd phase of the COST Action must be completed by 30 April 2018.Applications can be submitted for subsequent financial years at any point.