Industrial Workshops – Application Guidelines

The guidance provided in this document does not replace or affect any of the administrative requirements and contractual obligations contained in the COST Vademecum and the MI-NET grant agreement.

Background
An Industrial Workshop is typically a one-day meeting that brings together academic and industrial researchers/practitioners providing the opportunity for networking, exchanging ideas, problem solving, and/or identification of areas for collaboration. The format of the meeting is flexible, and could, for example, be organized around a scientific theme or an industry sector.

Eligibility
Any academic researcher or industrial practitioner from a participating COST Country (or Near Neighbour Country or Reciprocal Country) is eligible to organize and host an Industrial Workshop. Preference will be given to Industrial Workshop applications held in a COST Inclusiveness Target Country (ITC). 

Duration/Support Available
Funds will be awarded up to a maximum of 1,000EUR per Industrial Workshop.

All workshops will have to take place either during between 1st May 2018 and 30th April 2019 (Grant Period 3) or 1st May 2019 and 30th April 2020 (Grant Period 4). No activities can span across two grant periods.

MI-NET will provide financial support which includes:

  • LOS, local organiser support to cover organisational expenses linked to hosting a Training School can be claimed under the Local Organiser Support mechanism
  • Travel, Accommodation and Meal allowance for participants

Please read sections 4 and 6 of the COST Vademecum for further information on eligible, non-eligible and reimbursement details.

Contributions from other sources to the organisation of the IW shall also appear on the request (e.g. registration fees, sponsorship, contribution of Local Organiser or others).
Once the request has been approved, the Grant Holder will inform the Local Organiser as to the level of approved financing.

Application Process
All applications must be made as per the steps described below:

  1. All applicants must complete an IWsApplication Form and submit it to MI-NET grant holder as instructed on the form.
  2. The application will then be assessed, by members of the MI-NET Management Committee. Awards will be made based on the applications that best meet the objectives of MI-NET.
  3. The applicant will be formally notified of the outcome of their application

Requirements and Obligations
All candidate organizers, the Local Organizers (LO), must:

  1. Set up a web page with registration details, accommodation and travel information.
  2. Once the event has taken place the local organizing Committee will submit a one-page report about the workshop.
  3. Provide a signed attendance list to the Grant Holder so that payment can be processed. Please note that the COST Association can request additional information to substantiate the information contained within the documents submitted by Local Organizers.

Deadlines
Funding calls are now open. We will consider applications 3 times a year. Deadlines for submission are 30th April, 30th August and 29th December 2017.   For more information please contact mi-net@bath.ac.uk

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Please note: All activities will have to take place between 1st May 2018 and 30th April 2019 (Grant Period 4).